Writing Administrative Texts

Description

Develop essential written communication skills related to office work: understanding requests; clear and accurate writing of memos, short texts, lists, summaries, and professional letters; correction and improvement of texts.

Objectifs

• Interpret writing requests or needs
  • Accurate and timely interpretation of the message to be forwarded
  • Occasional but immediate clarification of details not understood
  • Appropriate collection of elements needed for writing the text
  • Exact identification of the recipient
  • Selection of appropriate transmission method
• Write memos and simple texts
  • Determine the purpose of the message
  • Write a coherent, clear text
  • Use appropriate vocabulary
  • Use appropriate style
  • Apply the rules of grammar and spelling rigorously
  • Adapt the level of language to the recipient and the context
  • Apply verification techniques correctly
• Write lists in point format
  • Establish an outline
  • Write a coherent, clear text
  • Select font according to theme and recipient
  • Use the same type of sentence for each point
  • Maintain a balance between fonts
  • Present the same type of information in each point
  • Put points in a logical order
  • Check the accuracy of the information written
• Write short text summaries
  • Read the text quickly and efficiently
  • Highlight the main ideas of the text
  • Correctly transpose the main ideas with key words
  • Correctly transpose the main ideas in a minimum of three very short sentences
  • Quickly produce a faithful, concise summary
  • Apply the rules of grammar and spelling rigorously
• Write professional letters
  • Establish an outline
  • Develop the different parts of the text appropriately
  • Write a coherent, clear text
  • Use appropriate vocabulary
  • Use an appropriate style
  • Insert nuances and qualifiers to facilitate understanding of the document
  • Insert appropriate forms of address for the recipient
  • Apply grammar and spelling rules rigorously
  • Adapt the level of language to the recipient and context
  • Apply verification techniques correctly
  • Consistently show concern for the quality of the physical presentation of texts
• Correct texts
  • Read the text quickly and efficiently
  • Detect errors quickly
  • Correct errors of grammar, spelling, and punctuation correctly
  • Correct incorrect forms properly
• Improve the content of texts
  • Read the text quickly and efficiently
  • Highlight the main ideas of the text
  • Eliminate repetition
  • Modify the text structure appropriately
  • Improve sentence construction
  • Adapt the level of language relevantly
  • Enrich vocabulary appropriately